Winter Workshop and Annual General Meeting

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Winter Workshop and Annual General Meeting

February 23, 2017 @ 10:00 am - 7:00 pm

Date: Thursday, February 23, 2016

Venue: Red River College, Notre Dame Campus

Address: A4-06, 4th Floor Lecture Hall, 2055 Notre Dame, Winnipeg, MB

Cost: Free

Agenda: AGM_SCHEDULE_2017_final

MGUG Winter Workshop – February 23, 2017

Join us either in the morning session for the AGM, find out the latest plans for our group, meet the new board members, and have your voice heard; followed by a lunch for AGM participants, or come for the afternoon workshop and listen to fantastic speakers or stay for the whole day!

All MGUG members welcome and encouraged to attend!

To register click here

As always, there will be an informal get-together following the AGM- more details on this soon!

There is no cost to attend, but we require pre-registration. If you register and need to cancel, please let us know at

Doors open at 9:45 am
AGM – 10am – noon
Workshop – 1:30pm – 4:00pm

Board Vacancies and Volunteering
We are looking for a few good board members!
If you would like to nominate someone for the MGUG board (including yourself, or would like to informally volunteer for MGUG, please contact us at for more information.

Constitutional Amendments:

At the AGM this year we will be voting on three amendments to the constitution.

The first are two amendments which would ensure that any board member who enters the executive is allotted an additional term of five years. Without this amendment, the board would be forced to prematurely elect an executive that may not be prepared to take on such tasks so that they are able to complete a full term.

Additionally, this amendment would encourage those board members who have the most experience with MGUG to move to a leadership role.

The amendments are as follows:

Article 5: Board of Directors and Officers *Amend Section 25. Director Terms: “Except for the President (see Section 28), all members of the board of directors shall not hold office for more than five (5) consecutive years (with the exception noted in Section 27 for executive terms), but in case of an emergency the membership will consider these terms annually — as these terms will be communicated to the membership at the Annual General Meeting (Section 57).”

*Amend Section 27. MGUG Executive. “The Executive officers of MGUG shall be the President, the Vice-President, the Secretary, the Treasurer, and the Past-President (see Section 50). The signing officers of MGUG may be bonded to a sum as determined by the Board of Directors. A five year term shall be extended to any director transitioning to an executive role. ”

Secondly, we are proposing the addition of a conflict of resolution policy, which clearly states how the board will deal with perceived or apparent conflicts of resolution.

Article 12 (Note: new article) Section 67 Amendment No 4. Conflict of Interest “In situations where there is a perceived or an apparent conflict of interest of a board member, they must disclose this matter either (a) verbally at a board meeting or (b) in writing to the board of directors. In both cases this must be recorded in minutes at the first available opportunity.

In the event of a declared conflict of interest regarding a matter before the board or a committee, after declaring this matter they must recuse themselves from discussions, decisions, or votes on resolutions pertaining to this matter.

Directors found to be in an unresolvable conflict of interest may be dismissed from the Board as per Section 51.”

If you have concerns or questions about these amendments, please contact us at

Click here to read the current constitutional bylaws.
A proposal to rename the Education Award after Janos Boda will also be put forth.

Tentative Agenda
MGUG Annual General Meeting
10:00 AM – 10:05 AM (5 min) Welcoming Remarks:
10:05 AM – 10:10 AM (5 min) Presidents Message: Jeremy Sewell
10:10 AM – 10:50 AM (40 min) Director Reports
a. Treasurer (Geoffrey Gunn)
b. Sponsorship (Darren Wanless)
c. Website/Communications (Keith Hartley and Heather Reeves)
d. Conferences (Jocelynn Johnson and Cassandra Clouston)
e. Education (Jeremy Sewell)
f. Membership and Geomatics Directory (Sarah Garner and Kurt Sargent)
10:50 AM – 10:55 AM (10 min) Election of Directors (Jocelynn Johnson, MGUG Vice-President)
10:55 AM – 11:10 AM (15 min) Break
11:10 AM – 11:30 AM (20 min) New Business (Jeremy Sewell)
a. Name Change of Education Award – Janos Boda
b. Constitutional Amendments
11:30 AM – 12:15 PM (45 min) Strategic Plan Discussion Groups
12:15 PM – 1:30 PM (1 hr, 15 min) Lunch Break, Prairie Lights(free for those that register for and attend the AGM)
MGUG Winter Workshop
1:30 PM – 1:50 PM (20 min) Field Data Collection by Manitoba Forestry using ArcGIS Online (Antonio Viveiros, Manitoba Sustainable Development)
1:55 PM – 2:15 PM (20 min) Orthophotography and LiDAR in Manitoba (Greg Carlson, GeoManitoba)
2:20 PM – 2:40 PM (20 min) An Introduction to Working with OpenStreetMaps (Keith Hartley)
2:40 PM – 3:00 PM (35 min) Break and Networking
3:00 PM – 3:20 PM (20 min) Connecting boreal forest conservation with distant habitats through the journeys of migratory songbirds: an Update (Amélie Roberto-Charron)
3:25 PM – 3:55 PM (20 min) Upper Fort Garry Park Mobile Application (Pattern Interactive)
3:55 PM – 4:00 PM (5 min) Closing Remarks
4:00 PM – 7:00 PM (3 hrs) Post-Workshop Mixer Location TBA- Open to all MGUG members and friends, if you can’t attend the workshop feel free to come to our post-conference pub night!


February 23, 2017
10:00 am - 7:00 pm
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Red River College – Notre Dame
2055 Notre Dame
Winnipeg, Manitoba R3H 0J8 Canada
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